HRMS/T&E Analyst - Long Term Temporary role Job
This position reports directly to the Senior HRMS & T&E Specialist.
This is a long-term temporary position (now - early 2025) with the potential to convert to a permanent position.
Job DimensionsPrimary centralized handling of identity enrollment (MyIdentity) for all entities while also supporting T&E and HRMS teams and systems.
Assume primary responsibility for T&E expense report reviews and response to employee inquiries, report running and distribution and other support as needed.
Key Activities and ResponsibilitiesKey responsibilities cover support of separate functional areas plus general support:
Identity Enrollment (MyIdentity) (50%) Train and transition with existing Identity Enrollment resource for full-time transition early Q1 2024.
Handle all MyIdentity entries and maintenance until decision to transition to broader HR team.
Troubleshoot and coordinate identity remediations with local and French HR and Identity teams.
Track situations and reasons for when MyIdentity timing expectations are not met.
Schedule periodic meetings to review top situations when MyIdentity timing expectations are not met.
Participate in other Identity projects and initiatives as assigned.
Travel & Expense Support (25%) Review T&E Expense Reports/Receipts on daily basis Assist users with Concur T&E issues and advise employees on T&E policy.
Handle release of T&E Cashpooler files Conduct audits and T&E system maintenance (approval levels, approvers, etc) Approve Citibank applications - daily check but approval as needed.
Terminate Citibank cards - as termination notifications received.
Run T&E and Corporate Card related reports.
Depositing T&E related checks Creating Inpat taxation files and submit Inpat expense report back up to accounting.
Provide support and representation for T&E in any financial system projects.
Participate in Global T&E planning and implementation meetings.
Participate in other T&E projects and initiatives as assigned.
HRMS Support (20%) Assist with eform workflow and questions.
Perform regular audits of HRMS, eforms vs SAP actions, bonus plan, pay statement and other data.
Enter address and emergency contact changes.
Audit address changes biweekly Send out Welcome Letters Control file room including filing, organizing and archiving.
Maintain Bonus Plans, T&E Approver, Personal email, HR Remuneration Screen Participate in other HRMS projects and initiatives as assigned.
Other Support (5%) Handle, track, submit and enter any necessary taxation impact of Arkema Education Assistance requests.
Participate in other projects and initiatives as assigned.
Required Education/Qualifications/Work Experience Associates or Bachelor's Degree in Computer Science, Business or related field.
2-4 years of experience in systems enrollment, T&E and/or HRMS corporate environment is required.
Self-starter with inquisitive nature, aptitude to quickly learn and ability to assimilate and apply new concepts.
Technical aptitude regarding operating systems and ability to learn new systems and processes quickly.
Ability to direct requests from and for other global Identity/T&E/HRMS resources and manage input from cross-functional teams.
Demonstrate effective communication, customer service, and problem-solving skills.
Strong Excel skill set is desired.
Strong SAP or computerized HRMS skill set is desired.
Strong interpersonal and communication skills.
Demonstrated Competencies Must be results-oriented and be able to react quickly and effectively to changing situations.
Strong time management and organizational skills to meet reporting deadlines.
Strong attention to details and accuracy Effective written and verbal communication skills Demonstrated ability to work with independently as well as a part of a diverse team.
Must be able to work with oversight of multiple managers.
Who are we ? Arkema's ambition is to become a pure Specialty Materials player, with a resilient and simplified portfolio.
When you join the Arkema team, you are embarking on a career where you can make an impact as we develop Innovative Materials for a Sustainable WorldWant to be part of the team? Arkema was named Top Employer in 2023 by the Top Employer Institute (US, France, China and Brazil), was named World's Best Employers in 2022 by Forbes.
We ranked 3rd on the Dow Jones Sustainability Index in 2022.
We are proud of being a world leader in specialty chemicals and advanced materials, with annual sales of EUR11.
5 billion and 21,100 people employed in some 55 countries.
The Group allocates 2.
6% of sales to R&D, with 16 R&D centers and 1,800 researchers globally.
Whether you work at Arkema, Bostik, ArrMaz , or part of the many businesses within the Group, we are One Arkema.
We share a Vision and culture based on a deep commitment to our values - Solidarity, Performance, Simplicity, Empowerment and Inclusion.
We fully understand, respect and protect the uniqueness of individuals, and provide unique opportunities for everyone equally in a diversity and inclusive culture.
If you pursue excellence, love innovation and are inspired by challenges, we encourage you through www.
arkema.
com to learn more about how we are committed to active engagement with all our stakeholders, and how do we concentrate on advances in bio-based and recyclable materials, new energies, water management, electronic solutions, lightweight materials and design, home efficiency and insulation.
Reaching far beyond your discoveries!Company Description:
Building on its unique set of expertise in materials science, Arkema offers a portfolio of first-class technologies to address ever-growing demand for new and sustainable materials.
With the ambition to become in 2024 a pure player in Specialty Materials, the Group is structured into three complementary, resilient and highly innovative segments dedicated to Specialty Materials - Adhesive Solutions, Advanced Materials, and Coating Solutions - accounting for some 80% of Group sales, and a well-positioned and competitive Intermediates segment.
Arkema offers cutting-edge technological solutions to meet the challenges of, among other things, new energies, access to water, recycling, urbanization and mobility, and fosters a permanent dialogue with all its stakeholders.
The Group reported sales of EUR8.
7 billion ($9.
7 billion) in 2019, and operates in 55 countries with 20,500 employees worldwide.
Recommended Skills Attention To Detail Auditing Communication Coordinating Curiosity Customer Service Estimated Salary: $20 to $28 per hour based on qualifications.
This is a long-term temporary position (now - early 2025) with the potential to convert to a permanent position.
Job DimensionsPrimary centralized handling of identity enrollment (MyIdentity) for all entities while also supporting T&E and HRMS teams and systems.
Assume primary responsibility for T&E expense report reviews and response to employee inquiries, report running and distribution and other support as needed.
Key Activities and ResponsibilitiesKey responsibilities cover support of separate functional areas plus general support:
Identity Enrollment (MyIdentity) (50%) Train and transition with existing Identity Enrollment resource for full-time transition early Q1 2024.
Handle all MyIdentity entries and maintenance until decision to transition to broader HR team.
Troubleshoot and coordinate identity remediations with local and French HR and Identity teams.
Track situations and reasons for when MyIdentity timing expectations are not met.
Schedule periodic meetings to review top situations when MyIdentity timing expectations are not met.
Participate in other Identity projects and initiatives as assigned.
Travel & Expense Support (25%) Review T&E Expense Reports/Receipts on daily basis Assist users with Concur T&E issues and advise employees on T&E policy.
Handle release of T&E Cashpooler files Conduct audits and T&E system maintenance (approval levels, approvers, etc) Approve Citibank applications - daily check but approval as needed.
Terminate Citibank cards - as termination notifications received.
Run T&E and Corporate Card related reports.
Depositing T&E related checks Creating Inpat taxation files and submit Inpat expense report back up to accounting.
Provide support and representation for T&E in any financial system projects.
Participate in Global T&E planning and implementation meetings.
Participate in other T&E projects and initiatives as assigned.
HRMS Support (20%) Assist with eform workflow and questions.
Perform regular audits of HRMS, eforms vs SAP actions, bonus plan, pay statement and other data.
Enter address and emergency contact changes.
Audit address changes biweekly Send out Welcome Letters Control file room including filing, organizing and archiving.
Maintain Bonus Plans, T&E Approver, Personal email, HR Remuneration Screen Participate in other HRMS projects and initiatives as assigned.
Other Support (5%) Handle, track, submit and enter any necessary taxation impact of Arkema Education Assistance requests.
Participate in other projects and initiatives as assigned.
Required Education/Qualifications/Work Experience Associates or Bachelor's Degree in Computer Science, Business or related field.
2-4 years of experience in systems enrollment, T&E and/or HRMS corporate environment is required.
Self-starter with inquisitive nature, aptitude to quickly learn and ability to assimilate and apply new concepts.
Technical aptitude regarding operating systems and ability to learn new systems and processes quickly.
Ability to direct requests from and for other global Identity/T&E/HRMS resources and manage input from cross-functional teams.
Demonstrate effective communication, customer service, and problem-solving skills.
Strong Excel skill set is desired.
Strong SAP or computerized HRMS skill set is desired.
Strong interpersonal and communication skills.
Demonstrated Competencies Must be results-oriented and be able to react quickly and effectively to changing situations.
Strong time management and organizational skills to meet reporting deadlines.
Strong attention to details and accuracy Effective written and verbal communication skills Demonstrated ability to work with independently as well as a part of a diverse team.
Must be able to work with oversight of multiple managers.
Who are we ? Arkema's ambition is to become a pure Specialty Materials player, with a resilient and simplified portfolio.
When you join the Arkema team, you are embarking on a career where you can make an impact as we develop Innovative Materials for a Sustainable WorldWant to be part of the team? Arkema was named Top Employer in 2023 by the Top Employer Institute (US, France, China and Brazil), was named World's Best Employers in 2022 by Forbes.
We ranked 3rd on the Dow Jones Sustainability Index in 2022.
We are proud of being a world leader in specialty chemicals and advanced materials, with annual sales of EUR11.
5 billion and 21,100 people employed in some 55 countries.
The Group allocates 2.
6% of sales to R&D, with 16 R&D centers and 1,800 researchers globally.
Whether you work at Arkema, Bostik, ArrMaz , or part of the many businesses within the Group, we are One Arkema.
We share a Vision and culture based on a deep commitment to our values - Solidarity, Performance, Simplicity, Empowerment and Inclusion.
We fully understand, respect and protect the uniqueness of individuals, and provide unique opportunities for everyone equally in a diversity and inclusive culture.
If you pursue excellence, love innovation and are inspired by challenges, we encourage you through www.
arkema.
com to learn more about how we are committed to active engagement with all our stakeholders, and how do we concentrate on advances in bio-based and recyclable materials, new energies, water management, electronic solutions, lightweight materials and design, home efficiency and insulation.
Reaching far beyond your discoveries!Company Description:
Building on its unique set of expertise in materials science, Arkema offers a portfolio of first-class technologies to address ever-growing demand for new and sustainable materials.
With the ambition to become in 2024 a pure player in Specialty Materials, the Group is structured into three complementary, resilient and highly innovative segments dedicated to Specialty Materials - Adhesive Solutions, Advanced Materials, and Coating Solutions - accounting for some 80% of Group sales, and a well-positioned and competitive Intermediates segment.
Arkema offers cutting-edge technological solutions to meet the challenges of, among other things, new energies, access to water, recycling, urbanization and mobility, and fosters a permanent dialogue with all its stakeholders.
The Group reported sales of EUR8.
7 billion ($9.
7 billion) in 2019, and operates in 55 countries with 20,500 employees worldwide.
Recommended Skills Attention To Detail Auditing Communication Coordinating Curiosity Customer Service Estimated Salary: $20 to $28 per hour based on qualifications.
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